Live Virtual Event Producer | BAVC

Live Virtual Event Producer

Next Level Strategies

39 Mesa St #2, San Francisco, CA 94129

November 30

Job type: Initially temporary employment, with the potential to transition to FT
Location: (remote) San Francisco

Fridays is a San Francisco based creative services and production company, with an office in the San Francisco Film Centre in the Presidio.  Our projects include corporate and commercial productions, and we occasionally also work on documentary shorts or films. 

We are looking for a creative, detail-oriented Live Virtual Event Producer to work with our team on virtual event production. This individual will participate in the creative planning process and collaborate with the technical team to bring concepts to life. He/she will participate in every facet of virtual event production. We are looking for a producer with a strong creative aesthetic and a passion for authentic, human storytelling, as well as a background in virtual event production. This is a temporary position, with potential to transition to full time, normally based in our office in the Presidio but presently remote.

The ideal candidate will be able to excel in coordinating both external and internal teams to support multiple productions and deliveries. The candidate will demonstrate excellent organization and attention to detail.

Job Summary
The Virtual Event Producer works directly with Executive Producers and Clients to coordinate and oversee live and virtual events that meet the business objectives and advance the brand strategies of our customers.  They ensure that all work is completed on time and within budget from conception to completion.  They also work closely with the company founders to anticipate future needs of our customers and actively pursue strategies to garner more business for our company and ensure high levels of customer satisfaction and retention.

The Virtual Event Producer’s general functions include resource and budget management during all phases of pre-production, production and post-production.  It is essential that they thoroughly understand the creative goals and metrics for success of our customers and projects, and provide the necessary support and prioritization throughout all phases of production necessary to deliver high quality, consistent work. 

The Virtual Event Producer will source locations and location scout for filming, hire and arrange logistics for crews and all vendors needed to support the event, secure insurance and clearances for locations and facilitate all documentation including a creative brief, call sheets, storyboard, shot list, run of show, and asset creation.

The Virtual Event Producer will be on the livestream, calling the show, and ensuring the event runs smoothly and according to plan. They will facilitate dry runs and rehearsals with all on-camera speakers and clients, and will be responsible for running the live events team through the technical approach and signal flow of the show. The Virtual Event Producer should be well versed in Zoom, and other conferencing platforms, and should be comfortable running Zoom meetings in preparation for the event. The Producer should be comfortable working from home for the foreseeable future (this includes having a stable internet connection to run Zoom calls and livestream from home).

The VIrtual Event Producer should be comfortable with running a complex live show, which includes elements such as: multiple camera feeds, live in-person studio component, multiple assets (slides, lower thirds, promotional material), pre-recorded videos, audience interactivity across multiple platforms, and monitoring viewing platforms (Facebook, Vimeo, YouTube, Instagram, etc).

Strong communication, assignment and delegation skills, flexibility and adaptability are key attributes that Virtual Event Producers need to possess.

Fridays is a creative services studio focusing on film, video, and visual media. We conceive, write, produce, shoot, edit, and design standalone entertainment and commercial messages.

The company was founded in 2001 by Tim Kelly and Perry Pickert to produce Hanging in the Balance: The Future of Fishing in the Bahamas.  The documentary sparked additional productions across Africa, Asia, North America, the Pacific Islands, and the Caribbean.

In 2009, we opened our offices in the San Francisco Film Centre, located in the Presidio, to provide a full-service editing and studio facility.  We currently have 12 full time employees and a rotating team of temporary staff.

We have an open culture, and the owners collaborate with team members on all phases of production.  The type of work we produce offers flexibility to work on different types of projects and develop creatively and personally, as well as opportunities to contribute creatively and to the success of the company.  Becoming a member of our team requires knowledge of production, design, creative processes, and workflows. Our work has a big impact on our productions and our creative success, and the company thrives when its employees are engaged and empowered to contribute creatively.

Full time employees receive health benefits including health insurance through Anthem Blue Cross, dental benefits and a vision plan.  Our employees have the opportunity to contribute to our 401(k) plan and receive a 4% employer match.  Employees receive 15 days of PTO per year and 11 paid holidays.  We offer flexible work hours and the ability to work remotely, depending on the needs of the project and team. 


Essential Functions and Responsibilities

Organize multiple live events simultaneously, ensuring all pre-production and event needs are anticipated and met.
Act as the liaison between clients and the team of editors and liveswitchers
Clearly communicate all needs and pertinent information with internal and external teams to ensure a flawless workflow and experience.
Work with the team to standardize production workflow, maximizing efficiency
Manage production budgets, including estimates, invoices, and expenses in a timely manner.
Work independently, as well as part of a team to establish project deliverables.
Day to day management of production staff, project calendars, including project assignment and scheduling and managing freelancers.
Coordinate in studio and off site filming logistics including insurance, permits, and release forms.
Facilitate a well organized and well run, stress free shooting environment.
Supervise edit sessions and editors. 
Communicate with internal personnel and production vendors to deliver updates and work.
Ensure quality and consistency across multiple projects and campaigns.
Demonstrate exceptional communication skills and ability to listen, synthesize, and process team input.
Identify day-to-day and account-specific production issues and collaborate with leadership for resolution.
Use the project management tools and systems established by Fridays.
Identify opportunities to streamline project management processes and work with the team to implement changes to maximize efficiency.


Education:      Bachelor's degree from an accredited college or university or equivalent
experience in a work-related discipline/field.
Experience:     3+ years of project management experience within the virtual
event industry:

Strong oral and written communication skills with an enthusiastic and personable approach to work
Passionate and driven to achieve excellence
Able to navigate and strike a balance between creative vision and passion with meeting stakeholder expectations
Excellent Data Management on Mac platform
Knowledge of current video industry equipment, trends and resources
Able to work flexible hours and to work on location and on site as required.
Ability to use judgment and make sound decisions.

Technical Requirements

Facility with Adobe Creative Suite is desired, not required
Knowledge of Premiere is desired, not required
Google collaborative tools – drive, calendar, docs, sheets, slides
Experience using project management software similar to Asana, StudioBinder, or other

The physical requirements listed are representative of those that must be met to successfully perform the additional functions of this job - should the Virtual Event Producer need to be on set. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Sit, bend, and reach with hands and arms
Lift approximately 20-25 lbs. on occasion
Work overtime occasionally at the last minute 
Occasional travel may be required
Drive a car
Have consistent and reliable attendance
Interpret a variety of instructions furnished in written, oral, diagram, or schedule form
High level of manual dexterity to adeptly type and use computer equipment
Auditory and visual skills – Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus
Follow written and oral instructions and procedures