Production Assistant | BAVC

Production Assistant

Venables Bell & Partners

201 Post St. Suite 200
San Francisco, CA 94108

Admin
Full-time
Local (Bay Area)
Deadline: 
April 30

A great opportunity to explore Post Production – it’s your responsibility to provide assistance with all on going Lumberyard projects, with a focus on administrative support for the department, and reports into the Director of Lumberyard.

Responsibilities 

 •    Works with the Lumberyard leadership on daily scheduling.
•       Add content team vacation and hard outs to calendar, track any times that might require freelance coverage.
•       General administrative support – Manage job #s for teams to complete their timesheets, book travel, rent equipment, run production errands, & assist with various admin. projects.
•       Daily food orders – Order lunch for all active LY projects, organize dinners and make coffee orders when needed.
•       Lumberyard financials – Keep the financials up-to-date & create job #s. Assist producers when closing out/final billing jobs.
•       Freelance management – Handle outreach, schedule, coordinate with VB+P admin and submit invoices.
•       Lumberyard physical upkeep – Keep LY physical spaces and edit bay refrigerators tidy. Order and stock snacks as needed.
•       Post producing – Post produce smaller projects. Schedule and coordinate final delivery, assist editors/motion graphics, producers and post producers.

Qualifications 

 

 •    Ability to handle several projects simultaneously, juggle people and resources, and respond to last-minute changes seamlessly. Must be very adaptable and able to work under pressure.
•       Organized, very detail-oriented and a self-starter.
•       Able to maintain schedules, adhere to deadlines and prioritize workload.
•       Knowledge of Smartsheet, WAG, Adobe Suite and data entry – but not necessary.
•       Willing to work weekends and late nights if needed. 
•       A background in film production is helpful, but not necessary.