1. WHAT PERSONAL INFORMATION DOES BAVC Media COLLECT? HOW IS THIS INFORMATION USED?
BAVC Media may collect the following Personally Identifiable Information from you when you use our site and services. “Personally Identifiable Information” means any information that may be used to identify an individual, including, but not limited to, a first and last name, home or other physical address, an email address, phone number or other contact information, whether at work or at home.
Information from Online Visitors
BAVC Media does not collect Personally Identifiable Information from our online visitors other than what is supplied to us on a voluntary basis. You can browse our site without being required to divulge any Personally Identifiably Information to us. Although we collect and maintain aggregate information about usage and visitors browsing our Website, no Personally Identifiably Information is collected as part of this process.
Visitors to the BAVC Media website may choose to provide us with Personally Identifiable Information in connection with (i) applications for grants and limited access programs; (ii) subscription registration for sites or services which require subscription (such as email newsletters); (iii) requests for membership and membership information; (iv) e-commerce transactions; (v) content submissions; (vi) community postings (i.e., forums or bulletin boards); (vii) comments and suggestions; and (viii) surveys and voting. BAVC Media may use the Personally Identifiable Information it collects only for conducting the activities disclosed at the time the information was collected and for BAVC Media’s internal marketing and promotional purposes.
BAVC Media also automatically receives and records information on our server logs when users access our site, including IP address, cookie information and the page requested. We collect this information to support the functioning of our site, to analyze user experiences on our websites and to improve the structure and ease of use of our websites. We do not use this data to track any personal information. You can choose not to provide us with certain information, but some features of our site may not function properly without the information.
Information from BAVC Media Members
Members may also choose to provide BAVC Media with information about their ethnicity, gender, age, education, family size and general household financial circumstances. At the disclosing Member’s request, BAVC Media may use this information to evaluate the Member’s eligibility for discounts, benefits and additional services. In addition, BAVC Media may use this information to compile data about the communities we serve. BAVC Media may report compiled data and discuss our analysis of the data with BAVC Media stakeholders, funders and Members, along with various city, state and federal agencies.
Information from SF Commons Participants
All persons using the SF Commons facilities must be BAVC Media Members. Please review the provisions of this policy related to BAVC Media Members and online visitors.
In addition to the information we collect from BAVC Media Members, we collect supplemental Personally Identifiable Information from SF Commons participants, such as a copy of the participant’s driver’s license, state issued identification card or other proof of residency. We use this information to confirm the eligibility of SF Commons participants to make use of our residency-restricted services.
SF Commons participants who submit programs to be broadcast on public access channels must provide Public Contact Information. “Public Contact Information” means a valid email address, mailing address or phone number through which the public may communicate with you about the programs you submit to public access channels. BAVC Media will freely provide your Public Contact Information to any member of the public upon their request. Your Public Contact Information may be different from other Personally Identifiable Information BAVC Media collects in connection with your use of this Site or other BAVC Media services.
2. THE SECURITY OF YOUR PERSONAL INFORMATION.
BAVC Media protects Personally Identifiable Information and strictly limits access to that information. To prevent unauthorized access, maintain data accuracy and ensure the correct usage of Personally Identifiable Information, BAVC Media uses commercially reasonable efforts to monitor and adjust our physical, electronic and managerial procedures to safeguard and secure the Personally Identifiable Information we collect. We prohibit our employees, contractors and agents from accessing Personally Identifiable Information except as necessary to perform their job duties. Any person found violating our standards of security and confidentiality is subject to our disciplinary processes.
BAVC Media maintains most of the Personally Identifiable Information it collects in electronic formats. We have a contract with trusted third party provider Salesforce.com to digitally store and manage the information we collect and facilitate our communications with site visitors, Members and SF Commons participants. Salesforce.com maintains industry standard security protocols and data encryption techniques to protect your information. Access to these databases is restricted to BAVC Media staff, consultants and contractors who require access to the information to perform their particular job duties.
Finally, BAVC Media may disclose personal information if required to do so by law or in the good faith belief that such action is necessary to: (1) conform to the edicts of the law or comply with legal process served on BAVC Media; (2) protect and defend BAVC Media’s rights or property; or (3) act in urgent circumstances to protect the personal safety of the BAVC Media community or the public. If BAVC Media should ever file for bankruptcy or merge with another entity, we may share your Personally Identifiable Information with the entity with whom we merge.
4. CONTACTING BAVC Media