Part time • $30-35 per hour (DOE) • Hybrid


The Bookkeeper is responsible for the day-to-day transactional accounting at BAVC Media performing the accounts payable, accounts receivable, payroll and expense allocations, fixed assets, and other general ledger functions. The Bookkeeper is responsible for the timely and accurate completion of the monthly financial close as well as the timely and accurate preparation of monthly, year-to-date, and year-end financial statements in accordance with Generally Accepted Accounting Principles (GAAP).

This individual will work closely with the Finance & Operations Director and Operations Manager on proper recording of accounting transactions in accordance with contracts and funder reporting requirements. The Bookkeeper will also work with external financial auditors during the annual audit and provide support to the Operations Team and Program Teams on government contract-related audits.


BAVC Media (Bay Area Video Coalition) has been a trusted community educator, collaborator, incubator, community builder, and resource for the media arts world since 1976.

BAVC Media serves as a community hub and resource for media makers in the Bay Area and across the country, reaching thousands of freelancers, filmmakers, jobseekers, activists, and artists every year. We provide access to media-making technology, hands-on training, workshops, mentorship, preservation services, broadcast opportunities, artist development support, and more.

Across BAVC Media’s programs, we advocate for those whose stories aren’t being told and provides the resources for anyone to create, share, and amplify their stories and those of their communities.

Interested candidates should submit a cover letter and resumé using the link below


  • Maintain the Blackbaud/Financial Edge general ledger and related subsystems: accounts payable, accounts receivable, purchase orders, fixed assets, in-kind donations, payroll journal entries, and budget
  • Prepare the monthly journal entry allocating shared and indirect costs
  • Update revenue/cash forecast weekly and expense forecast monthly
  • Oversee day-to-day cash management in coordination with the Finance & Operations Director
  • Prepare monthly bank reconciliations in a timely manner
  • Reconcile deferred revenue sources in coordination with Program Leads on a monthly basis
  • Prepare monthly, quarterly and annual financial reports for both internal & external sources
  • Prepare monthly accounting close, including reconciliation of all general ledger accounts and preliminary financial statements for management review
  • In collaboration with the Operations Team, prepare accounting reports and schedules for annual audit and form 990 for the external accountants
  • Provide support during the annual budgeting process, periodic forecasts, and ongoing cash forecasting
  • Attend Operations Team meetings, 1:1 check ins, and BAVC staff meetings and other ad-hoc meetings as appropriate  
  • Ensure proper retention of accounting records and legal documentation 
  • Respond to accounting requests and inquiries from BAVC personnel, vendors, and contractors, and Directors as needed
  • Maintain confidentiality of sensitive internal information and records
  • Serve as backup for payroll processing and purchasing as needed


  • Minimum 5-7 years of bookkeeping experience, or equivalent combination of experience and education/specialized training in a related field
  • Experience recording payroll, accounts payable, accounts receivable, journal entries other general ledger transactions
  • Working knowledge of Generally Accepted Accounting Principles (GAAP)
  • Working knowledge of and proficiency in sophisticated accounting systems. Experience with fund accounting systems such as Blackbaud Financial Edge or similar a plus
  • Strong attention to detail and reconciliation skills required 
  • Ability to analyze, interpret and explain accounting, financial, and business concepts, rules, policies, and procedures desired
  • Familiarity with nonprofit accounting desired
  • Proficiency with Google Workspace and Microsoft Excel
  • Strong organizational and planning skills
  • Ability to multitask in a dynamic environment, while adhering to deadlines
  • Proven ability to work with minimal direction and as a member of a team

Compensation & Schedule

  • This is a part-time position (20 hours/week) with 1 day/week in person at our San Francisco office
  • Benefits include paid vacation and sick time
  • We also offer free registration in BAVC classes and workshops whenever schedule and availability permits
  • Range: $30-35 per hour, depending on experience

Special ADA Requirements

BAVC Media is in full compliance with the Americans with Disabilities Act (ADA) and does not discriminate with regard to applicants or employees with disabilities and will make reasonable accommodations when necessary.

  • For the purposes of ADA, the “Responsibilities” and “Qualifications” are essential job functions.
  • Significant work is performed in a typical interior office work environment or community meeting space with typical noise and other disruptions.
  • Sitting is required for long periods of time. High use of computers and related equipment is required.
  • Various types of equipment/supplies are used to accomplish the job requirements and include, but are not limited to, computers, printers and copy machines, office supplies and materials, telephones, and other common communication devices.

BAVC Media will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.

As a public-serving, and government-funded community media organization, BAVC Media follows all public health and safety protocols prescribed by relevant agencies. BAVC Media employees are required to comply with these protocols as they relate to Covid-19 and any other illnesses and/or safety issues.

Interested candidates should submit a cover letter and resumé using the link below