Summary

Our mission at The Edward E. Haddock Jr. Family Foundation is to advance restorative relationships between people and planet through human dignity and environmental stewardship. We do that by supporting projects and organizations, providing profound experiences, and amplifying and creating change-making media projects that humanize, inspire, and heal our broken world. Our focus areas are healing racial trauma in America, mutual flourishing in Israel and Palestine, and large-scale ecological restoration.

Storytelling is key to the impact we’re working to make. We have two main vehicles for this at the Foundation and these are the primary initiatives the Project Manager will be supporting. Common Pictures is the impact media arm of the Foundation, and our goal is to help revive the moral imagination in America by building empathy through story. Each project we engage with must point to an actionable path forward and exude the humanity of both the protagonist and the antagonist. We are also developing a dynamic database of US slavery and abolition archive materials and that project is called the US Slavery and Abolition Archive.

We are seeking a seasoned Project Manager to join our team to do the work on building out a robust project management capability that enables the Foundation to dramatically scale up our current operations. Your strong organizational skills, attention to detail, and ability to collaborate with an optimistic and diverse team will be essential in ensuring the success of our mission.

Areas of Responsibility

General Project Management

Establish and maintain processes for managing project lifecycles
Coordinate and track project timelines, milestones, deadline and deliverables to ensure projects are completed on time and within budget
Create and manage workflow best practices between team members and across departments for cross functional projects
Communicate project updates and progress to stakeholders and team members
Identify and collaborate to resolve potential project issues
Manage project documentation and ensure all necessary materials are organized and easily accessible
Coordinate meetings and facilitate effective communication among project team members
Coordinate the work of multiple contractors on multiple projects at the same time
Impact Media Production Project Management

Coordinate all aspects of production, including scheduling, budgeting, and logistics
Collaborate with various crew, organizations, stakeholders, and participants to ensure the smooth running of productions
Develop and maintain production schedules and timelines, ensuring all deadlines are met
Ensure compliance with safety and legal regulations on all productions
Monitor and track production progress, identifying and helping to resolve any issues that may arise
Train and supervise production assistants and other support staff
Assist with pre-production tasks, such as location scouts and creating call sheets
Maintain organized and up-to-date production records and documents
Handle any ad-hoc tasks assigned by the lead producer
Required Skills and Qualifications

Technical

Strong time-management skills and an ability to organize and coordinate multiple projects at the same time
Confident with office productivity tools and aptitude for learning new software and systems
Strong project-reporting skills, with focus on interdepartmental communications
Ability to evaluate and improve processes and priorities for greater efficiency
Clear knowledge of best practices and techniques for project management and production coordination
Strong written and verbal communication skills
Superb organizational and multitasking abilities
An analytical mindset geared toward problem-solving
An eye for detail, and a propensity to see and value the bigger picture
The ability to spot potential problems and strategize ways to circumvent them

Experience

Minimum 3-5 years of project management experience
Experience in developing platforms for internal processes (goal making and execution)
Demonstrated experience formulating workflows and processes

Interpersonal

Willingness to go beyond written job responsibilities as required
Maintain a high level of confidentiality and professionalism in handling sensitive information
Ability to manage controversial subjects with tact, kindness, and professionalism
Nimble business mind, focused on developing creative solutions
Positive and flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
Uplifting attitude that motivates others to succeed
Commitment to fostering an equitable and inclusive workplace, and an ability to work effectively with a diverse team
Preferred Skills and Qualifications

Professional certification such as PMP, PRINCE2, or equivalent
Understanding of financial, legal, and media production terminology and processes
Experience and joy working in any of these settings:
Family foundations
Media content production
Non-profits
Start-ups
Essential Qualities

Able to lead, support, and role model the Foundation’s ‘culture of bridge building’
Organized, detail-oriented, and able to bring order from unclear, uncertain, or confusing circumstances
Demonstrates a commitment to excellence with a bias toward solutions and looks for ways to continually advance the objective
Self-motivated and able to determine how to advance foundation goals based on a strategic plan with little directive instruction from the supervisor
A proven team player who works well with others, especially under pressure
Winsome in managing key relationships
This is a full-time salaried position with benefits. There is a strong preference for this position to be located in Orlando, Florida.

To apply, please send a résumé as well as a cover letter which outline your qualifications to erin@commonpictures.org.